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Executive Assistant

Executive Assistant

Brand/Group 
Boston Group
Job Locations 
US-MA-Waltham
Job Function 
Administration
Min. Exp.(Yrs) 
3
Type 
Full Time

More information about this job

Overview

 

Logo

Wolverine Worldwide is a global marketer of branded footwear, apparel, and accessories. With an established global footprint that spans approximately 200 countries and territories, as well as a rock-solid infrastructure, Wolverine Worldwide is dedicated to advancing the following brands that comprise the ever-expanding portfolio: Bates, Chaco, Cat Footwear, Harley Davidson Footwear, Hush Puppies, Keds, Merrell, Saucony, Sperry, and Wolverine. Wolverine Worldwide's continued success is driven by our ability to stay true to our simple mission: we empower, engage and inspire our consumers every step of the way.

 

GENERAL FUNCTION

Relieves executive of administrative functions and events planning by performing a wide variety of duties which may require independent review, writing, scheduling, summation, calculation and analysis of information. Contributes to team effort by accomplishing related results as needed.

Responsibilities

  • Point person in managing the executives’ calendars, corporate governance calendars, and working across the Company for the efficient scheduling of meetings, off-sites, retreats, etc.
  • Leads and informs the other Executive Assistants in the office on events, office moves, executive travel and any other important campus initiatives or events.
  • Reads and routes incoming mail, effectively organizes information, and helps maintain critical files, correspondence, and other records. Conserves executive's time by reading, researching, and routing correspondence; drafting letters, documents, presentations; collecting and analyzing information; initiating communications.
  • Compiles, organizes, and distributes corporate reports to executives.
  • Monitors industry trends and news to inform and educate.
  • Prepares presentations using PowerPoint or other applications.
  • Arranges travel schedule and reservations; completes expense reports and coordinates meetings. Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Event planning/administration, running large meetings using technology to bring multiple geographic regions together.
  • Answers telephone and gives information to callers or routes call to appropriate executive and places outgoing calls.
  • Communicates with high-level personnel within and outside the organization, both domestically and internationally.
  • Maintains confidence and protects operations by keeping information confidential.
  • Prepares reports by collecting and analyzing information.
  • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
  • Performs duties consistent with the company’s AAP/EEO goals and policies.
  • Performs other duties as required/assigned by manager.

Qualifications

  • Bachelor’s Degree or equivalent - Communications, Management or similar field preferred.
  • 3+ years administrative experience or equivalent skills and abilities
  • Experience with social media and technologies a plus
  • Appetite to learn, strong work ethic, and thrive in a fast-paced environment
  • Proficiency in Microsoft Word and Excel
  • Super user in PowerPoint to support and/or develop corporate-level presentations for a variety of audiences - investors, analysts, board of directors, executive management, public relations, internal employee relations, etc.
  • Excellent organizational skills, extremely detailed oriented
  • Calm under pressure, possessing high professional maturity
  • Must have great interpersonal skills to deal with many personalities
  • Strong project management skills to support the execution of corporate calendars, facilitation and tracking of key deliverables
  • Flexible to work with multiple teams, up and down the organization, and across the enterprise
  • Will be expected to engage in continuing education to keep ahead of advances in technology. Continuing education could also include management techniques, and organizational skills training.
  • Ability to perform job functions in a competent, professional and customer-oriented confidential manner
  • Ability to handle multiple tasks with little or no supervision

Committed to a diverse workforce, we are an Equal Opportunity Employer (Minorities/Women/Veterans/Disabled).